Frequently-Asked Questions (FAQs)
Governance and Volunteering at IREM

Volunteer Positions – what’s available to you

General Questions about the Appointment Process

Group Engagement (Meetings/conference calls)

National Meetings (Leadership and Legislative Summit/LLS; Fall Business & Governance Meetings)

Requirements for Volunteering

Your Resources

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Volunteer Positions – what’s available to you

  • What are all of the IREM national governance positions available?
    • National officer – President, President-elect, Secretary/Treasurer
    • Governing Councillor
    • Regional Vice President
    • Senior Vice President
    • Executive Committee member
    • Forum leader
    • Chair of committee, board, task force, work group, review team.
    • Vice Chair of committee, board, task force, work group, review team
    • Member of committee, board, task force, work group, review team.
  • What is the difference between a standing committee, task force, advisory board, work group, review team, forum?
    • Standing committees
      • Address on-going, core issues
      • Established by the national bylaws
      • Report to Executive Committee and Governing Council
      • Committees include: Audit, Education, Ethics and Discipline, Legislation and Public Policy, Membership and Credentialing, Nominating, Regional Vice Presidents
    • Advisory boards
      • Implementation of on-going programs or services
      • Established by President, although most continue from year to year
      • Report to Executive Committee (in writing)
      • Examples in 2007: JPM Advisory Board, Success Series 2007 Advisory Board, Faculty and Grader Management Board, Ethics Boards, International Services Advisory Board, Business Meetings Advisory Board, Income/Expense Advisory Board.
    • Task forces
      • Specific assignment
      • Usually seeking high level strategic recommendations
      • Established by President
      • Report to Executive Committee
      • Examples in 2007: Diversity Task Force, Market Segmentation Task Force, Community Building Task Force
    • Work group
      • Specific assignment
      • Usually seeking operational or programmatic recommendations
      • Established by President
      • Report to Executive Committee
      • Examples in 2007: Student and Academic Outreach Work Group, RVP Job Review Work Group, 75th Anniversary Work Group
    • Review team
      • Specific assignment
      • Seeking subject matter expertise on educational or publishing content
      • Established by President
      • No formal governance reporting
      • Examples in 2007: FIN402 Review Team, ASM Series Review Team, BDM602 Review Team
    • Forum
      • Educational or idea exchange at a national meeting
      • Open to all
      • Established by President
      • No formal governance reporting
      • Examples in 2007: Chapter Leadership Forum, International Business Practices Forum

General Questions about the Appointment Process

  • When are appointments made?
    • Standing committees, advisory boards, and most other appointments are made annually
      • Chairs and vice chairs selection in May or June
      • Committee and board members selection by August
    • Task force, work group, review team appointments timing varies
      • May be at same time as committees and boards
      • May be formed at any time as needed
  • How are appointments made?
    • Appointments are made by the incoming officers in consultation with the current officers and staff liaisons
    • Appointment decisions are made based on a pool of information
    • Volunteer interest forms
    • Recommendations and input from volunteer leaders - chairs, vice chairs, RVPs, Executive Committee members, past presidents
  • When and how will I find out about my next appointment?
    • Chairs and vice chairs will receive a phone call from one of the incoming officers inviting them to lead their committee or board – usually in May or June
    • Committee and board members will receive an e-mail invitation – usually in August
    • Invitation includes:
      • Acceptance form
      • Self-evaluation of leadership skills
    • After accepting, all will receive follow-up communication from staff liaison
  • Which positions are appointed and which are elected?
    • Appointed:
      • Chair, Vice Chairs, and Members of committees, boards, task forces, work groups, and review teams
      • Forum Leaders
      • Appointments made by incoming national president
      • Appointments confirmed by Governing Council at fall meeting
    • Elected by Governing Council:
      • President-elect
      • Secretary/Treasurer
      • Regional Vice Presidents
    • Slate is developed by Nominating Committee
    • Election is held in April
    • Slate is published 30 days in advance of election
    • Elected by general membership:
      • At-large Governing Councillors
      • ARM Governing Council Representatives
    • Slate is developed by Nominating Committee
    • Election is held in October
    • Slate is published 30 days in advance of election
  • How do I submit my name for an elected position?
    • Applications for RVP are solicited July through September
    • Applications for Governing Council are solicited January through March
    • Applications and information about the positions is on the website during application periods
    • Watch e-Notes and other communication from headquarters and your chapter when applications are being accepted
  • What if I want a different volunteer assignment than the one I received?
    • Let headquarters know – just ask! We can usually make a change.
    • We try to accommodate everyone’s first choice
      • Sometimes the group you wanted is filled
      • Sometimes the officers believe your talents or skills could be best used somewhere else
  • Do I have to sign up again every year or will I just stay on my committee automatically each year?
    • Complete a volunteer interest form each year
    • Check the box on the sign-in sheet saying you’re interested in staying on
    • If you’re on a multi-year term, you’ll automatically stay on, but will be invited to confirm your commitment
  • How many committees may I serve on?
    • Members may serve on only one standing committee
    • There is no limit on the number of other groups
  • How long are terms?
    • Ethics boards: 3 years
    • RVPs: 2 years
    • Governing Council (at-large): 3 years
    • Standing committees and advisory boards:  1 year
    • Task forces, work groups, review teams: Until assignment is completed

Group Engagement (Meetings/conference calls)

  • Do I have to pay my own way for meetings?
    • If your group meets at one or both of the two national meetings
      • Yes. It is expected that you would be registered for and attending the LLS or SS conference and therefore would be there for your meeting.
    • If your group meets by conference call
      • No. IREM has a teleconferencing service with toll-free calling.
      • Your staff liaison will provide you with dial-in/login information prior to the conference call.
    • If your group meets outside of the two national meetings
      • No. IREM provides transportation, lodging, and meals for groups that are required to meet at headquarters or other venues
  • How often do groups meet?
    • Frequency varies by group
    • Most committees and boards meet four times a year
      • At each national meeting (2 times)
      • Two conference calls between national meetings
    • Some groups meet monthly by conference call
    • Some groups meet only once and complete their task

National Meetings (Leadership and Legislative Summit/LLS; Fall Business & Governance Meetings)

  • What exactly is meant by the phrase, “national meetings”?
    • This means the two large meetings that take place annually
      • Leadership and Legislative Summit (including Capitol Hill Visit Day) in April
      • IREM Fall Meetings (including Fall Business and Governance meetings and CCIM/IREM Success Series Conference) in October
  • What are the Business and Governance Meetings?
    • Sometimes called by shorthand “B&G” meetings
    • This is the two day component of the national meetings schedule when committee, board, task force, and work group members gather to do the business of the Institute.
  • What can I expect to happen before a national meeting?
    • Preliminary agenda circulated for member input
      • Provide comments
      • Suggest additional agenda items
    • Final agenda published 2 weeks
      • E-mailed to committee, board, work group members by staff liaison
      • Posted to IREM Web site
  • What can I expect when I walk into a meeting room at a national meeting?
    • Greeting by Chair, Vice Chair, staff liaison
    • Tent cards for every member
    • Sign-in sheet
    • Conflict of Interest disclosure forms
    • No extra agendas – print and bring your own
    • Extra seating for non-members to observe
  • What can I expect to happen during a meeting?
    • Start on time; end on time
    • Chair will lead the meeting according to the agenda
    • Be prepared to provide your input
    • Only group members may vote

Requirements for Volunteering

  • Do I have to have e-mail to serve on a committee?
    • Yes.
    • Virtually all of the correspondence between headquarters and governance volunteers is via e-mail.
  • Does my membership type limit the governance positions for which I am eligible?
    • CPM Members may serve in the following positions:
      • Hold elected national office
        • President, President-elect, Secretary/Treasurer, Regional Vice President
      • Serve on Governing Council as at-large, elected councillor
        • May not serve as ARM representative to Governing Council
      • Serve on Executive Committee
      • Chair committees and other groups
      • Serve on committees and other groups
    • ARM Members may serve in the following positions:
      • Serve on Governing Council, both -
        • as at-large, elected councillor, or
        • as ARM representative to Governing Council
      • Serve on Executive Committee
      • Chair committees and other groups
      • Serve on committees and other groups
    • ARM Members may not hold elected office
    • ACoM Members may serve in the following positions:
      • Serve on Governing Council, as at-large elected councillor
      • Serve on Executive Committee
      • Chair committees and other groups
      • Serve on committees and other groups
    • ACoM Members may not hold elected office
    • CPM Candidate Members may serve in the following positions:
      • Serve on Governing Council, as at-large elected councillor
      • Serve on Executive Committee
      • Chair committees and other groups
      • Serve on committees and other groups
    • CPM Candidate Members may not hold elected office
    • Associate Members may serve on committees as non-voting members
      • Associate Members may not hold elected office nor serve in any other governance positions
Note that if you unsubscribe from any IREM e-mail (e-Notes, Legislative Bulletin, Course promotions, conference promotions) you will not receive any e-mails and will miss important information about governance activities.

Your Resources

  • Can I get other committees’ agendas and minutes?
  • Are the staff liaisons members of the group? What do they do?
    • Staff liaisons are not members of the committee or board. They work in partnership with the chair and vice chair to support the work of the committee, board, task force, etc. Feel free to contact the staff liaison and use this person as a resource.  

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