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Forms & Checklists

Finance and Asset Management Forms

Search over 250 downloadable forms for residential, retail and commercial properties.

Capital
Capital Expenditure Budget
Use the Capital Expenditure Budget form to easily log annual expenditure by account number and item.

Corporate Capital Improvement Request
Record annual budgeting allotments with a capital improvement request.  The request documents information such as cash on hand, budgeted improvements, and description of improvements being requested.

Capital Expenditure Budget Actual Report
Log budgeted and actual capital expenditures by month and year to balance or explain variance.

Income and Expenses
Annual Budget (NOI Format)
Customize this NOI form to budget for a full year. The form includes space to document estimated incomes and expenses (i.e. gross potential rent income, vacancy loss, management fees, etc.).

Check Register Statement of Disbursements
Follow and track disbursements with a check register. Arranged by check number and description, this form allows property managers to customize the list by month or by year.

Bank Account Reconciliation - Version 2
The second version of the Bank Account Reconciliation Form reconciles accounts and general ledger balances side-by-side. Keep information organized by building number, account number, and bank name. 

Collections Summary
A fundamental necessity to any property manager, the Collections Summary is a rental record of property income, tenant payments, deposits, delinquencies, and balances.

Bank Account Reconciliation Form
A Bank Account Reconciliation Form helps reconcile deposits, withdrawals and expenses for efficient accounting. Simply start calculations with the latest account statement and unadjusted general ledger balance to figure out adjusted balances and to ensure that an account is in good order.

Commission Summary
Keep a history of commissions transactions and schedules. This form records and accounts for the collection and distribution of payments made by clients.

Benchmarking Expenses Spreadsheet
Want to view operating expenses for multiple properties all in one place?  Use this spreadsheet to consolidate operating expenses for up to 31 different properties.  It will calculate the totals for each expense category and automatically generate summary graphs for internal benchmarking purposes.

Deposit Collections Summary
Log the details of deposit collections on a summary form. List the date and number of item received and log the amount and account information.

Budget Spreadsheet
This spreadsheet performs budget and variance calculations based on monthly income and expense figures for the property. It also totals annual capital costs and tenant improvements.

Financial Anaysis Spreadsheet
Looking for a user-friendly tool to perform financial analyses for your properties? The IREM Financial Analysis Spreadsheet performs cash flow analyses based on property performance and owners' goals and objectives.

Cash Receipts & Disbursements
Track deposits and payments received and keep bank account balances in order with this convenient Excel form.

Journal Entries
Keep track of bank accounts by documenting debit and credit transactions in this journal.  Log account activity by description, number, and ending period.

Chart of Accounts, Commercial and Residential
A chart of accounts is important in organizing how a business handles money. The account items are classified by type of income or expense as well as by assets and liabilities, accounts receivable, and accounts payable. Customize the commercial and residential chart of accounts to fit the needs of your business.

Operating Budget
This operating budget provides a detailed profile of incomes and expenses for a projected year. Calculate gross possible incomes, total actual collections, and operating costs.

Chart of Accounts, Corporate
A chart of accounts is important in organizing how a business handles money. The account items are classified by type of income or expense as well as by assets and liabilities, accounts receivable, and accounts payable. Customize the corporate chart of accounts to fit the needs of your business.

Purchasing
Purchase Authorization
Use a purchase authorization form to detail specific information regarding the supply and purchase of equipment. This form allows managers to document apartment and vendor information, as well as record when purchases were delivered. 

Purchase Order Log
Log all authorized purchases by order number. Document information such as issuance, vendor details, and order received date.

Purchase Order
Use a purchase order to invoice authorized purchases. Log the date of order, shipping instructions, and terms of purchase.